Privacy Policy
Speed and Style Events Ltd, trading as “Speed & Style,” based at 172 Columbia Road, Bournemouth, England, BH10 4DT, values the privacy of its website users, specifically www.coastalspeedandstyle.co.uk (referred to collectively as the “Website”). This Privacy Policy has been devised to elucidate our commitment to safeguarding your online privacy and delineate how we handle your personal information when you use our Website. Our aim is to provide you with a comprehensive understanding of our privacy practices to enable you to give explicit and informed consent concerning the processing of your personal data where applicable.
Our approach to handling any information or data you furnish to Speed & Style Events Ltd through the Website, or that is gathered by us via the Website in relation to our services (“Services”) as defined in Section 3, is centred on processing it lawfully, fairly, and transparently. We adhere to internationally recognised principles guiding personal data processing, encompassing aspects such as purpose limitation, storage constraints, data minimisation, data quality, and confidentiality, further detailed below.
CONTENTS
1. Data Controller and Data Protection Officer
2. Processed Personal Data
- Name, contact details, and other Personal Data
- Age of consent
- Job applications
- Special categories of Personal Data
- Personal Data of other individuals
- Browsing data
- Cookies
- Links to external websites
3. Purposes of Processing
4. Basis for Processing and Mandatory or Discretionary Nature
5. Recipients of Personal Data
6. Transfer of Personal Data
7. Retention of Personal Data
8. Rights of Data Subjects
9. Complaints and Amendments
Our commitment is to maintain transparency and ensure your trust in how we manage your personal information. This Privacy Policy is subject to periodic updates; therefore, we encourage you to review it regularly for any changes. If you have any queries or require clarification regarding this Privacy Policy or your personal data’s handling, please contact us at info@coastalcoastalspeedandstyle.co.uk.
Speed & Style Events Ltd reserves the right to modify this Privacy Policy. Any alterations made will be updated on this page, and we advise reviewing this page periodically to stay informed about how we protect the personal information we collect.
- Data Controller and Data Protection Information
Speed and Style Events Ltd, herein referred to as “Speed & Style,” is responsible for the processing of all personal data obtained through our website www.coastalcoastalspeedandstyle.co.uk.
For any queries or concerns about personal data matters, please contact us at: info@coastalspeedandstyle.co.uk.
- Personal Data Processed
When utilising our website, Speed & Style may collect and process information about you as an individual, enabling your identification either alone or in conjunction with other data collected. Additionally, we may gather and process information concerning other individuals if you choose to provide it to us.
This information, termed “Personal Data,” can be acquired by Speed & Style when voluntarily shared (e.g., subscribing to newsletters, requesting a test drive) or through the analysis of your interactions on the website.
The categories of Personal Data processed by Speed & Style through the website include:
- Name, Contact Details, and Other Personal Data
Throughout various sections of the website, you may be prompted to submit information like your name, contact numbers, email address, date of birth, country of residence, and address. When subscribing or registering your car through our forms, you might also provide details regarding your preferred payment method – PayPal, bank transfer, or credit card.
Moreover, participation in surveys, promotions available on the website, or communication with Speed & Style through provided contact details may result in the collection of additional information you choose to provide.
- Age of Consent
In our commitment to safeguard the privacy of children aged 16 or under, we request parental or guardian consent before collecting personal information from individuals within this age group.
- Special Categories of Personal Data
Certain sections on the website, such as the test drive request form, include free text fields where you may provide additional information or needs to Speed & Style. Exercise caution as these fields might inadvertently disclose sensitive categories of Personal Data, such as data revealing racial or ethnic origin, political opinions, religious beliefs, or other sensitive information concerning health, sex life, or orientation.
- Other Persons’ Personal Data
Areas featuring free text fields may inadvertently include Personal Data about other individuals. In sharing such information, you become an independent data controller for that Personal Data, assuming legal obligations and responsibilities. Speed & Style does not directly collect this information; it is obtained indirectly through you. Therefore, you must ensure consent or appropriate lawful grounds before providing their information to us.
You acknowledge that by disclosing such information, you indemnify Speed & Style against any claims arising from processing this Personal Data, safeguarding us against any liabilities.
- Browsing Data
Speed and Style Events Ltd, hereafter referred to as ” Speed & Style,” understands that, like most websites, our website, www.coastalspeedandstyle.co.uk, automatically collects certain data during its operation. These collected data pertain to our users and are an inherent part of the routine operation of internet-based platforms. Although we do not gather this information to directly associate it with specific users, it may still be utilised to identify users either directly or in conjunction with other collected data, thus qualifying as Personal Data.
This set of information encompasses various parameters related to your computer’s operating system and IT environment. These include your IP address, geographical location (country), your computer’s domain names, Uniform Resource Identifier (URI) addresses of requested resources on our website, timestamps of requests made, the method used to submit these requests to the server, the size of the files received in response to requests, the numeric code indicating the status of the server response, and other related data.
We utilise this data to compile statistical insights into website usage, ensure its proper functioning, and detect any potential malfunctions or abuse. With the exception of investigating abuses, this data is retained for no longer than 7 working days.
- Cookies
At Speed & Style, we implement cookies to enhance the user experience for our visitors. It’s essential to note that we only place cookies on your system if you explicitly authorise us to do so. Cookies are harmless, small pieces of data transmitted from our web server to your browser, aiding us in optimising our site according to our customers’ preferences.
How do we utilise cookies?
These cookies assist us in optimising our website, tracking the number of visits, time spent on pages, and areas of interest. No personal or transactional data is stored, and all collected data is anonymised. We monitor this information via Google Analytics.
Cookies in email communications
Speed and Style Events Ltd LTD utilises cookies in email communications solely to track if and how recipients engage with the communication.
Clearing your cookies
Should you mistakenly accept a cookie or wish to clear cookies from your system, you can easily do so through the privacy settings in mainstream browsers. We recommend referring to your browser’s help pages for guidance on this process.
- Links to Other Websites
Our website may feature links to other websites operated by different organisations. It’s important to note that this privacy policy solely applies to our website. We strongly encourage you to review the privacy policies of other websites you visit via these links. Speed & Style cannot assume responsibility for the privacy policies and practices of other sites, even if accessed through links from our website.
3. Purposes of Data Processing
At Speed and Style Events Ltd, also referred to as ” Speed & Style,” we collect and process your Personal Data, obtained through our website www.coastalspeedandstyle.co.uk, for various purposes as detailed below:
- Service Provision: We utilise your Personal Data to offer services you registered for, such as sending informative material concerning Speed & Style car entry, test-drive requests with automotive manufacturers, details regarding Speed & Style Showcase events, ticket confirmations, and sharing information with Speed and Style Events Ltd for event entry/arrival facilitation.
- Marketing: Your Personal Data may be used for future marketing, promotional, and publicity purposes, including direct marketing, market research, and surveys via various channels like email, SMS, phone calls, banners, instant messaging, traditional mail, and Speed & Style’s official social media pages, regarding our products and services, and selected third-party offerings.
- Soft Opt-in: We may engage in direct e-mail marketing communication concerning products and services similar to those you have previously shown interest in or requested via our website. This aligns with our legitimate interest in delivering relevant marketing communications.
- Compliance: Speed & Style processes Personal Data to comply with applicable laws that necessitate the collection and/or further processing of certain kinds of Personal Data.
- Misuse/Fraud Prevention: Information collected aids in identifying and preventing potential misuse of our website or fraudulent activities, ensuring a secure online environment.
4. Basis for Processing and Mandatory or Discretionary Nature
The legal bases for processing your Personal Data, aligned with the purposes outlined above:
- Service Provision: Necessary for the performance of contractual obligations. While not mandatory to provide your Personal Data for these purposes, failure to do so will inhibit us from offering the relevant services.
- Marketing: Consent-based processing. You reserve the right not to grant consent for the use of your Personal Data for direct marketing purposes without facing any consequences aside from not receiving further marketing communications. You can withdraw consent at any time.
- Soft Opt-in: Relies on the legitimate interest of Speed & Style. You have the option to block such communications without any negative consequences aside from not receiving further related communications. You can opt-out through provided communication links.
- Profiling: Requires consent collected via banner cookies or specific tickboxes. While not mandatory, withholding consent might limit the personalisation of your website experience. Withdrawal of consent is possible at any time.
- Compliance: Necessary to adhere to legal obligations applicable to Speed & Style.
- Misuse/Fraud: Solely used to prevent and detect fraudulent activities or misuse of our website.
Moreover, if you accessed our website via a third-party site, we recommend reviewing the privacy policies of that third-party site as we cannot be responsible for their policies or practices.
5. Recipients of Personal Data
At Speed and Style Events Ltd, also referred to as ” Speed & Style,” we may share your Personal Data with various persons or entities (“Recipients”) for specific purposes as outlined below:
- Automotive Manufacturers: Information may be shared with automotive manufacturers partnered with Speed & Style for the provision of test-drive services.
- Coastal Speed and Style Sponsors and Events: We may share data with sponsors and associated events connected to Speed & Style events for marketing purposes.
- Consultants and Advisers: To facilitate services, we may engage professionals offering advice in areas such as accounting, administration, legal, tax, and finance, acting typically as data processors on behalf of Speed & Style.
- Service Providers: Entities engaged to provide specific services, such as hosting providers or email platform providers, may access Personal Data for service provision.
- Technical Maintenance Personnel: Individuals authorised to perform technical maintenance, including network equipment and electronic communications networks.
- Authorised Personnel: Individuals authorised by Speed & Style to process Personal Data necessary for activities related to service provision, bound by confidentiality obligations.
- Internal Administrative Purposes: Speed & Style may share data with other companies within the group for internal administrative purposes, including the processing of client or employee Personal Data.
- Public Entities or Authorities: Disclosure of your Personal Data may occur to comply with applicable laws or binding orders from public entities, bodies, or authorities.
- Non-Disclosure or Sale of Personal Information: We do not sell or rent collected personal information to third parties.
6. Transfer of Personal Data
Your Personal Data may be transferred to Recipients located in different countries, especially for services such as Email marketing. Speed & Style employs appropriate safeguards to ensure the lawfulness and security of these transfers. Safeguards may include relying on adequacy decisions from the European Commission, standard data protection clauses adopted by the European Commission, or other suitable measures. For more information on these safeguards, please contact Speed & Style via written request at: info@coastalspeedandstyle.co.uk.
7. Retention of Personal Data
At Speed and Style Events Ltd, also known as ” Speed & Style,” the retention of Personal Data processed through our website www.coastalspeedandstyle.co.uk is handled according to the following guidelines:
- Service Provision: Personal Data processed for service provision purposes will be retained for the duration necessary to fulfil these specific purposes. As these data are essential for providing our services, Speed & Style may store them for an extended period, if required, to safeguard our interests related to potential liabilities associated with service provision.
- Marketing and Profiling: Personal Data processed for marketing and profiling will be retained from the moment consent is given until the point of withdrawal. Upon withdrawal of consent, these data will cease to be used for these purposes. However, they may be retained by Speed & Style, particularly if necessary to protect our interests regarding potential liability associated with this processing.
- Direct E-mail Marketing Communication: Personal Data processed for direct e-mail marketing will be retained until objection to such processing is raised through the provided link in all communication materials.
- Compliance: Personal Data processed to comply with legal obligations will be retained for the period stipulated by the specific legal obligation or applicable law.
- Preventing Misuse/Fraud: Data processed for preventing misuse or fraud will be retained for the duration deemed strictly necessary to fulfil the intended purposes for which the information was initially collected.
Speed & Style undertakes appropriate measures to ensure the secure handling and storage of Personal Data in accordance with legal requirements and to protect the privacy and integrity of this information. For more details on our data retention practices, or if you have any queries about the retention periods concerning your Personal Data, please contact Speed & Style at: info@coastalspeedandstyle.co.uk.
8. Rights of Data Subjects
As a valued data subject interacting with Speed and Style Events Ltd via our website www.coastalspeedandstyle.co.uk, you have the following rights in accordance with the Regulation:
- Access to Personal Data: You have the right to access and obtain a copy of your Personal Data being processed by Speed and Style, along with information regarding how your data is being processed.
- Rectification of Personal Data: If you believe your Personal Data processed by Speed and Style is inaccurate or incomplete, you have the right to request corrections or updates.
- Erasure of Personal Data: You can request the deletion of your Personal Data being processed by Speed and Style if you believe its processing is unnecessary or unlawful.
- Restriction of Processing: Should you feel that your Personal Data is inaccurate, unnecessary, unlawfully processed, or if you object to the processing, you can request the restriction of its processing.
- Right to Data Portability: You have the right to receive a structured, commonly used, machine-readable copy of your Personal Data provided to Speed and Style, and to have this data transmitted to another data controller.
- Objection to Processing: You can object to the processing of your Personal Data if you believe there are valid grounds related to your specific situation that necessitate preventing Speed and Style from processing your data.
- Withdrawal of Consent: For Marketing and Profiling activities, you have the right to withdraw your consent to processing.
Most Personal Data provided to Speed and Style, including email preferences, can be altered at any time by contacting us at email: info@coastalspeedandstyle.co.uk
Post: Speed and Style Events Ltd, 172 Columbia Road, Bournemouth, England, BH10 4DT.
Additionally, you have the option to withdraw consents for Marketing via various communication means, including email, fax, phone, SMS, mail, or social media, through the email address provided above. Consent withdrawal or objection to Marketing via email can also be managed by selecting the appropriate link included at the bottom of received email communications, including the Speed and Style newsletter.
By continuing to use our website, you agree to our use of cookies. To exercise your aforementioned rights, send a written request to Speed and Style at the address provided above or via email at info@coastalspeedandstyle.co.uk.
9. Complaints and Amendments
As a data subject, if you believe the processing of your Personal Data through our website is unlawful, you have the right to file a complaint with the competent supervisory authorities for Personal Data protection.
This Privacy Policy came into effect on 29.12.2023. Speed and Style Events Ltd reserves the right to partially or fully amend this Privacy Policy or update its content due to changes in applicable law. Any changes will be promptly communicated upon their introduction and will be binding once published on our website. We encourage you to regularly review this Privacy Policy to stay informed about how we collect and utilise Personal Data.